SK-Synergie Business Solutions

SK-DOCS – Document Control Software for Reviews, Transmittals and Approvals

Document control platform for document management,
review management, transmittals, versioning,
approvals and structured project communication.



Document Control Software for Professional Project Organization

SK-DOCS supports companies with document control,
document management, review processes, transmittals,
approvals, versioning and structured project communication.

The platform is suitable for plant engineering,
construction projects, infrastructure projects,
industrial projects and engineering projects.

Project teams, document controllers, specialist departments
and management receive a central overview of
document statuses, revisions, reviews,
open feedback and approval processes.



Engineering Document Control Software

SK-DOCS combines document control,
document management, review management,
transmittals, approvals, versioning,
revision management and project communication
in a web-based platform.

The solution supports engineering projects,
industrial projects, EPC(M) projects,
infrastructure projects and construction projects
in the structured control of documents,
reviews and information flows.

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SK Synergie Business Solutions

01

Central document control redefined

SK-DOCS is the document and collaboration module from SK-Synergie for structured project and organizational work.

Complex environments generate large volumes of documents, coordination and decisions every day. SK-DOCS consolidates this information in one central system and creates clear processes for storing, distributing, reviewing and approving documents.

Instead of isolated file repositories or confusing email chains, all participants work with the same information, clearly defined responsibilities and transparent processing statuses – across projects, teams and organizations.

02

What is SK-DOCS?

SK-DOCS helps organizations not only store documents, but actively control them.

Versions, revisions, reviews and transmittals are managed in a structured way and logically connected. Participants can see at any time which version is current, which reviews are running and where decisions are required.

Defined workflows, clear roles and transparent status information make collaboration more efficient, reduce coordination effort and avoid information loss. SK-DOCS therefore forms a solid basis for professional project communication and coordinated decision processes.



Why SK-DOCS?

SK-DOCS was not developed as a simple repository, but as a
working and control platform for document-based collaboration.

Many systems store documents. SK-DOCS structures information flows.
The focus is not on as many functions as possible, but on clear
processes, defined responsibilities and understandable processing statuses.

Created from real project workflows
SK-DOCS is based on practical requirements from projects
with high coordination and documentation needs.
The functions are designed to simplify collaboration
and prevent information loss.

Clear structures instead of confusing repositories
Documents, versions, reviews and approvals are logically connected.
Users can immediately see which version is current,
which reviews are running and where action is required.

Flexible use without rigid constraints
SK-DOCS adapts to existing organizational and project structures.
Workflows, roles and processes can be aligned with different
requirements and project sizes.

Focus on collaboration and decisions
Reviews, coordination and formalized information flows are central –
not pure archiving or retrospective documentation.

SK-DOCS is designed for organizations that see documents as an active part
of their project and decision-making processes.



Document Creation & revision
→
Review Review & comments
→
Issues Clarification & tracking
→
Transmittal Formal distribution
→
Decision Approval / rejection




SK-DOCS Produktvideo 1

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SK-DOCS Produktvideo 2

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SK-DOCS Produktvideo 3

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Functions that convince

SK-DOCS supports all central tasks of structured
document and information control – clearly organized,
practical and team-ready.

*The functions shown are an excerpt.
License scope and additional functions are available
on request.

No local installation and no additional technical effort.
SK-DOCS is used directly in the browser – project start without delay.

Structured management of document statuses with clear
identification of current versions and traceable
development across the project lifecycle.

Unified filing structure with filter, search and
sorting functions. Documents, statuses and responsibilities
are clearly visible at all times.

Targeted involvement of reviewers with defined deadlines,
comments and decisions. Reviews are controlled in a structured
way and clearly documented.

Structured forwarding of documents to internal and external
participants with defined purpose, status and recipient group.

Control of viewing and editing rights at project,
document and process level – aligned with roles and tasks.

Context-related comments and feedback directly on the document.
Decisions and notes remain grouped and traceable.

Export of documents, metadata and overviews for
external processing or cross-project exchange.

Regular data backups and controlled
recovery of projects and document statuses.

Understandable user guidance combined with professional
support through structured support and feedback channels.

The review process in SK-DOCS follows a clearly defined and traceable flow – from the initial document upload to final approval.

It starts with structured document upload. During upload, metadata such as classification, purpose, participating organizations, required feedback and deadlines are captured. The upload automatically creates an initial revision and a uniquely identifiable document status.

Based on this revision, a review is started. Participants are invited specifically and receive clearly defined roles, such as reviewer or commenter. During the review, comments, notes and files can be assigned directly to the revision. The review flow shows at all times which steps have already been completed and which are still open.

If questions, deviations or clarification needs arise, they are handled through issues. Issues are directly linked to documents, revisions or transmittals and are used for structured tracking of feedback and confirmations across organizational boundaries.

Formal document distribution is handled through transmittals. They bundle selected documents or revisions, define recipients and purpose, and document dispatch, receipt and feedback. The transmittal flow makes transparent who was informed when and whether confirmations are available.

After all reviews and clarifications are completed, the review is closed. Depending on the result, a new revision is created or the document status is considered completed. Earlier revisions remain fully available and can be viewed at any time.

By clearly separating document, review, issue and transmittal, SK-DOCS ensures that processing statuses, decisions and communication are always assigned cleanly, traceably and consistently.

Finally, the results of the entire process can be consolidated in a structured overview. This overview contains all final documentation statuses that have fully passed through the defined review, clarification and decision process.

The resulting list contains only documents with completed status. For each document, the final status, decision status and relevant references, such as revision, review reference or transmittal, are clearly traceable.

The list serves as a consolidated result view of the process and can be exported for further analyses, final documentation, handovers or archiving. This provides a uniform summary of all completed documentation statuses without mixing active processes or interim statuses.

The document upload in SK-DOCS is the structured entry point for new and revised project documents.
During upload, all relevant information is captured – from classification and document number to revision, title, status, purpose and involved roles.

Metadata such as document class, discipline, document type, confidentiality, purpose of issue and required feedback ensures that documents are clearly classified and can later be found, reviewed and processed in a targeted way.

Recipients, responsible persons, deadlines and transmittal notes can also be defined. The upload is directly linked to the document and revision overview, so new statuses become immediately visible in the project context and follow-up processes such as reviews or distributions can be started seamlessly.

Control documents instead of just managing them

SK-DOCS creates clarity over document statuses, decisions
and communication – across projects and organizations.

In many projects, uncertainty does not arise from missing documents,
but from unclear statuses, scattered feedback and difficult-to-trace coordination.

SK-DOCS bundles documents, reviews, issues and transmittals in one
consistent system. Every processing step is clearly assigned,
time-classified and visible to authorized participants at any time.

Clear responsibilities
Roles, participants and responsibilities are clearly defined for each document
and review. Decisions are made where they belong professionally.

Structured communication
Feedback no longer runs through email chains,
but is directly linked to documents, revisions and transmittals.

Transparent processing status
Whether a review is open, a decision is pending or a document
is completed – the current status is always clearly visible.

Scalable without loss of functionality
Regardless of the license, the full functional scope is always available –
you only expand the number of projects and storage capacity.

This makes SK-DOCS suitable for small project teams
as well as complex cross-organizational projects.

Function and license overview

All license levels include the full functional scope of SK-DOCS.
The differences relate only to the number of simultaneous projects
and the available storage capacity.

Customer-specific adaptations can be implemented as part of an individual agreement.

Starter Business Enterprise
Number of simultaneous projects
5 		Number of simultaneous projects
20 		Number of simultaneous projects
50
Storage capacity
10 GB 		Storage capacity
20 GB 		Storage capacity
50 GB
Full functional scope of SK-DOCS included in all license levels

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