Every vote in SK-OneVote is transferred into a clearly defined voting state. This state forms a self-contained data unit and contains all relevant parameters: eligible voters, vote weightings, quorums, voting rules, options and submitted votes.

This creates a technically consistent state for every vote that cannot later be changed by interpretation or manual evaluation.

After completion of the vote, the result is assigned a fixed timestamp and stored as a resolution. It can be reconstructed at any time when a decision was made and on which data basis it was based.

This prevents resolutions from being shifted, overwritten or backdated later.

The full resolution dataset – including votes, weightings, quorums and result – is assigned a cryptographic hash value. This fingerprint describes the exact content of the resolution.

Any later change would result in a different hash and would be technically detectable immediately.

The complete flow of a vote – invitation, participation, vote submission, quorum fulfillment and result determination – is recorded as an event chain.

This makes the decision path reconstructable step by step at any time.

Organizations can provide their own governance documents as PDF files – for example gate reviews, project charters, project motions, approval records or internal decision templates. The uploaded document is presented in a preview before voting and is used unchanged as the decision basis for that process.

For this workflow, invited participants vote clearly yes or no on the submitted document. SK-OneVote then documents the PDF, voting process, votes, quorums and final result in a traceable resolution record.

Voting and resolution data is retained only for the intended period and then automatically removed.

This keeps only the data required for evaluation, handover and traceability without unnecessary long-term storage.